The employee directory, sometimes called a “white pages” application, provides a dynamic, visual hierarchy of the organization, from the organization’s departments down to the individual employees in each department. The visual hierarchies are dynamically generated to ensure a complete, up-to-date representation of the organization. As departments are created, moved or eliminated and as employees are transferred, added or removed from a department, the hierarchical directories are automatically updated. The directory can even tell you if an employee is at work or on vacation.

The amount of information about an individual employee which can be viewed by others in or out of the organization is controlled with access determined by the employee’s job title and the viewer’s access level. HR and senior management might be set to see everything, with HR having complete control over the content in an employee’s record. The public might only see a department name and phone number.

Employees can be given the ability to either make minor changes in their personal information or request a change be made after review by HR. In the first case, HR is notified of the change with override privileges; in the second, HR sees the change request in their portal, reviews it and, if approved or edited, a simple click posts the change.

In addition to providing the employee’s location information (department, building, suite, street, campus, etc.) and contact information (phone, extension, fax, email and secure messaging addresses, etc.), the job duties for their position are available with a click. Employees can review their own job descriptions and, for those contemplating a job change, they can review the duties and requirements for other positions within the company.

The employee database can be used to give your public web site a current, correct contact directory, with as much or as little information as you wish shown; from showing just the departments and main phone numbers, all the way to a complete employee directory with employee names, phone numbers, email addresses, photos and job descriptions.

Starting with the Employee Directory, as other iHR.sys modules are implemented, permissions are automatically matched to the individuals and job controls in the directory and activated as appropriate.

Integrates with:

• Personnel Requisition
• Personnel Action Request
• Performance Evaluations
• Request for Time Off
• Materials Requisition
• Job Description Library
• Policy Library
• Forms Library
• Access Controls
• Approval Routing
• Organizational Chart